---
title: Notifications
sidebar_position: 14
---

# Notifications

The Istari Digital Platform notifies you about jobs and sharing through **toasts** (brief on-screen alerts) and a **Notifications** inbox in the sidebar.

:::note Availability

**Notifications** is in the sidebar for every signed-in user. Contact your IT administrator if the inbox or toasts are missing.

:::

## Notification inbox

**Notifications** appears in the primary sidebar with an unread badge (1–9, or **9+** when there are ten or more unread items).

### Open the inbox

Click **Notifications** in the sidebar, or follow **View inbox** from a summary toast.

The page has two tabs:

- **Inbox** — active notifications (read and unread)
- **Archive** — notifications you have archived

### Read a notification

Click a notification row to open the detail pane on the right.

- Clicking an **unread** notification marks it as read and opens the detail pane.
- Clicking a **read** notification opens the detail pane without changing its read state.

Unread items show a blue dot beside the row. The page header shows how many notifications are unread.

The detail pane shows a summary of the event and an **Open Job**, **Open System**, or **Open Resource** link that navigates directly to the related resource.

### Select and bulk actions

Use the checkboxes beside each notification (or **Select all** at the top of the list) to select one or more items. The header shows how many are selected and offers:

- **Mark as read** — marks all selected unread items as read
- **Archive** (Inbox tab) — moves selected items to the Archive tab
- **Restore** (Archive tab) — returns selected items to the Inbox tab
- **Clear selection** — deselects all items

### Load more

The inbox loads notifications in pages. Click **Load more** at the bottom of the list to fetch older items.

### What appears in the inbox

| Event                      | Description                                                                                                                                                                                                                                               |
| -------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Resource access granted    | Someone shared a system, file, model, or artifact with you                                                                                                                                                                                                |
| Job completed              | A job you started finished successfully                                                                                                                                                                                                                   |
| Job failed                 | A job you started failed                                                                                                                                                                                                                                  |
| Secure Connection activity | A partner organization shared a resource with you over a Secure Connection, sent a new revision of one, or revoked one. Sent to the connection's [permitted recipients](../admin-guide/secure-connections.md#permitted-recipients-receiving-connections). |

Canceled jobs do not appear in the inbox.

## Notification toasts

Notification toasts appear in the bottom-right corner of the Istari Digital web app while you work on other pages. Contact your IT administrator if toasts never appear.

### What triggers a toast

| Event                                              | Toast title                  |
| -------------------------------------------------- | ---------------------------- |
| A job you triggered completes successfully         | **Job completed**            |
| A job you triggered fails                          | **Job failed**               |
| Someone shares a System with you                   | **System shared with you**   |
| Someone shares a file, model, or artifact with you | **Resource shared with you** |

Toasts include events from the last 30 seconds, so a share that arrives just before you reload can still appear.

### Individual toasts

When three or fewer notifications arrive at once, each one appears as its own toast with:

- A title describing the event
- A description — the job's function name, or the name of the person who shared and the resource name
- A **View** button that navigates directly to the job or resource

Individual toasts dismiss automatically after ten seconds.

### Summary toast

When four or more notifications arrive at the same time, a single summary toast appears instead:

- Title: **X new notifications**
- **View inbox** — navigates to the notifications inbox (requires the inbox to be enabled by your administrator)
- **Expand** — shows the first three as individual toasts; if more remain above the threshold, a new summary appears for those

Summary toasts dismiss automatically after fifteen seconds.